Once the order, contract or LTA is definitively established, i.e. after the correct signing of all parties involved, a notice of award of the contract must be issued and unsuccessful suppliers informed and unsubscribe. In order to ensure that the conclusion of the contract is fully documented and that an adequate audit trail is followed, as well as future disputes with the supplier, written negotiations should be conducted with the supplier. Newspapers from telephone conversations or meetings must be saved. It is also important to keep the documents to show that the negotiations have been justified and approved. The protocol should contain: long-term agreement/system contract, framework contract, delivery of the framework order from the port of arrival to the final objective « This writing includes and must be the definitive expression of the agreement of the parties and is a complete and exclusive declaration of the terms and conditions attached to it, which replaces all prior agreements or assurances, written or written, orally or in writing, and any other communication between the parties regarding the purpose of this agreement. « a) this agreement and transaction documents contain the full agreement and understanding of the parties regarding the sale and purchase of the sale units, and replace and anelise all previous agreements between the parties regarding this sale and purchase; The terms and conditions refer to a type of contract, for example.B. service contracts, merchandise orders, software licensing agreements, office rental or rental, etc. Acts can be beneficial even if they are not strictly imposed by law. For example, if a single contracting party derives a real benefit from an agreement, it would be advisable, under English law, to execute the contract as an act so that it is not declared null and void for lack of consideration. Another potential advantage of the acts is that they have a longer legal limitation period than contracts: twelve years.
A contract is made on the basis of an « offer » and « acceptance » and as part of the acquisition into the United Nations system; it is a written document containing the agreement and trade conditions between the United Nations and the supplier and serving as proof of commitment. The usual contractual instruments among United Nations agencies are P.O.s, service and works contracts, LTS, system contracts, framework orders, leases, etc. for goods, services and works. Contract for individual consultants/service contracts Each contract to purchase or lease/lease goods, services and other requirements should include the corresponding standard form of the terms and conditions of the Organization`s contract. Since these are standard documents of the organization, they should not, in principle, be amended without prior consultation with the competent judicial authority within each organization. The United Nations organizations are currently working on a common set of such conditions, the terms and conditions of the Un treaties (UNGCC). The version to use depends on the benefits to be acquired.